Job Description

Job Description and Duties

This position supports the California Department of Public Health’s (CDPH) mission and strategic plan by serving as the procurement analyst for the Facilities Management Services (FMS) of the Program Support Division (PSD).

The Associate Governmental Program Analyst (AGPA) performs a high degree of independence and professionalism who is responsible for the more complex and analytical procurement assignments. The AGPA leads efforts in process improvement, strategic development, and communications related to procurement and contracting. The AGPA develops complex solicitation packages, solicits bids/offers, and analyzes and reviews bids/quotes submissions for final award decisions. The AGPA assists staff in creating purchase requisitions, purchase orders, and PSD internal contracts within the Contracts and Procurement System (CAPS). The AGPA secures internal approvals and collaborates with budget analysts to ensure timely processing of vendor invoices for payment and works with Leased Facilities to ensure monthly lease payments are processed and received. The AGPA coordinates with the Purchasing Services Unit (PSU) on procurement methods, processes, and finalization of procurement packages. The role involves providing strategic input and leading process improvement initiatives to optimize contract management and procurement practices.

The incumbent works under the direction of the Staff Services Manager I (SSM I), Chief of the Administrative Services Unit (ASU).

“The salary information listed on this advertisement may not reflect recent salary increases from salary adjustments or changes in the fiscal year.”    

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You will find additional information about the job in the .

Working Conditions

Telework Information

This position may be eligible for telework up to three (3) days per week and is required to report in-person to the designated headquarters office location a minimum of two (2) days per week. The amount of telework permitted is at the discretion of the Department and is subject to change, consistent with CDPH’s Telework Program. All employees who telework are required to be California residents in accordance with Government Code 14200. Candidates who reside outside of the state of California may be interviewed; however, the selected candidate must have a primary residency in the state of California prior to appointment (and continue to maintain California residency) as a condition of employment. Failure to meet this requirement may result in the job offer being rescinded.

Business travel may be required , and reimbursement considers an employee’s designated headquarters office subject to regulations and bargaining unit contract provisions. All commute expenses to the designated headquarters office will be the responsibility of the selected candidate.

The headquarters office location for this position is identified in the attached duty statement.

Special Requirements

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678) and/or Resume, including detailed job descriptions,  hours worked per week , and  start/end dates (MM/DD/YYYY) . Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.

A completed State application (STD. 678) and any other relevant documents (e.g. unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers Account. Please reference Job Control #(459750)  and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e. social security number, date of birth) from your documents prior to submission.

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers Account at Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application.

If you are unable to submit your application electronically through your CalCareers account, please email  apply@cdph.ca.gov  for assistance and a CDPH Human Resources Division staff member will contact you to assist with the online application process or,  a hard copy application package may be submitted through an alternative method as explained in the How to Apply section below. When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Highly organized with a strong ability to handle competing deadlines.
• Excellent verbal and written communication skills.
• Excellent ability to work independently, take initiative, and prioritize workload.
• Excellent customer service skills.
• Budget, FI$Cal, or other financial systems experience.
• Public Sector Procurement experience.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.

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