Job Description
Why Showpass?
At Showpass, we're redefining how people experience live events. From music festivals to sports arenas, we create seamless, unforgettable moments that bring people together.
We're a company built on experiences-not just for our customers, but for our team. We move fast, think big, and empower our team to make decisions. Here, you'll have the freedom to lead, the support to grow and the opportunity to make a real impact.
THE ROLE: Executive Assistant to the CEO
THE LOCATION: Calgary, AB
The Executive Assistant serves as a direct extension of the CEO, playing a pivotal role in managing strategic, legal, administrative, and operational responsibilities. This position demands exceptional organizational skills and high attention to detail. The ideal candidate is ambitious, thrives in fast-paced environments, embraces high availability, and consistently delivers impactful results. This individual must also be adept at leveraging AI technologies for system creation, legal analysis, and operational improvements.
THE RESPONSIBILITIES:
- Oversee the CEO's calendar, scheduling, and travel logistics
- Facilitate communication across the entire executive team to ensure alignment with goals and company objectives
- Plan, organize, and facilitate quarterly executive off-sites
- Coordinate and prepare materials for board meetings, executive off-sites, town halls, annual general meetings, etc.
- Attend meetings alongside the CEO, accurately document outcomes and ensure follow-ups and actions are completed
- Ensure corporate compliance and manage corporate records, including maintenance of shareholder information and accurate cap table updates
- Manage aspects of office management including lease agreements, insurance, and compliance audits (e.g., PCI compliance)
- Conduct detailed reviews and negotiations of vendor contracts
- Assist with internal handling of litigation matters as required
THE QUALIFICATIONS:
- Bachelor's degree in business administration, legal studies or related field is required
- Minimum 5 years of experience in executive support, legal support, or similar roles is required
- CPA, MBA, JD, or equivalent experience is an asset
- Experience with litigation preparation, contract review and corporate compliance is an asset
- Demonstrated success in utilizing AI for operational efficiency, contract management, and data analysis
- Exceptional organizational and detail-oriented skills
- Positive attitude with an extraordinary work ethic
- Creative problem solving skills and proactive mindset
- High availability and responsiveness, must be comfortable and available for after-hours requests
Showpass is committed to employment equity, welcomes diversity in the workplace, and encourages applications from all qualified individuals. We thank all interested applicants; however, only qualified applicants selected for an interview will be contacted.
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