Job Description

At HVN Development, LLC (“HVN”) we are looking for an individual who welcomes new ideas, encourages innovation and is eager to make an impact in our start-up environment. HVN is a one-of-a-kind real estate start-up focused on developing and operating impactful workforce housing. Our team is comprised of leading professionals in the real estate industry. 

HVN is seeking a detail-oriented and proactive Contract Administrator to join their close-knit and growing team. This role is integral to supporting the Transaction Manager and the Company’s development/construction functions.

As a Contract Administrator, you will oversee document control systems and ensure the accuracy of various project data tracking and contract documents related to new building construction projects. 

Salary Range: 75k-80k 

Key Responsibilities: 

• Working closely with both project office and field staff, you'll manage the creation, assembly, and storage of critical documents. 
• Code and process contract progress payments, retention billings, utility billings, and miscellaneous invoices for review and approval. Reconcile and research contract accounts for correct payment settlements.
• Track and notice General Contractors and Contracted disciplines to ensure required contract submissions are received in a timely manner. 
• Prepare due diligence budgets and Coordinate DD/Transaction consultants (PCA, ESA, Title, Survey, Escrow) and deliverables consistent with transaction timeframes. 
• Coordinate information flow and site visits with appraisers, environmental experts, surveyors and other external parties. 
• Under the supervision of the Transaction Manager, drafting, reviewing, and negotiating contracts, including but not limited to Consultant contracts and vendor contracts. 
• Ensuring compliance with contractual terms, specifications, and requirements throughout the project lifecycle. 
• Maintaining accurate contract records and documentation, including amendments, change orders, and correspondence. 
• Facilitating contract closeout processes and resolving any contract-related disputes or issues that may arise with the support and supervision of the Transaction Manager. 
• Keeping abreast of industry trends, legal developments, and best practices related to contract administration. 

Skill Requirements:

• 2-5+ years experience in an administrator or similar role in the engineering, construction, development or related industry.
• Bachelor’s degree in business administration, Contract Management, Legal Studies, or a related field.
• Active notary public commission preferred or willingness to obtain (company sponsored). 
• Excellent communication, negotiation, and problem-solving skills. 
• Detail-oriented with the ability to manage multiple contracts and deadlines simultaneously. Strong attention to detail with a focus on organization. 
• Strong computer skills, including but not limited to use of office computer equipment, spreadsheets, database environments and Microsoft Office (Excel, PowerPoint, Word, Docusign, Yardi, etc.). 
• Strong interpersonal skills; must be comfortable speaking on the phone in a professional manner. 

We strongly believe in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed. As such, HVN is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or protected veteran status, citizenship, or other protected characteristics under federal, state, or local law. 

Benefits: 

• Medical – 80% employer covered (employee) and 60% for dependents 
• Dental, and Vision – 100% employer-covered
• 401(k) with company contributions
• Generous PTO 
• Tight-knit, collaborative, and positive team environment 

If you are an ambitious, detail-oriented administrative professional looking for a role where you can make an impact, apply now! 

We have a lovely office right across from Irvine Spectrum shopping plaza and a workspace that is waiting for you! 

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